Services and Fees

Appraisals

The National Music Museum, as a matter of legal and ethical policy, does not appraise musical instruments. If you wish to obtain a formal, written appraisal of your instrument, for which you will most likely be charged a fee, consult the following websites:

Reproduction Services

Images may be ordered from the NMM for personal study, educational classroom use, or approved reproduction. Please complete the Image Order Form and send it via fax, email or mail to the NMM. The NMM does not accept telephone orders for photographic materials. 

When you place an order for an image, please be aware that images may not be available for that particular object or may not be available in the format you request. In this event, a staff member will contact you to review new or alternative formats or options.

Permission to reproduce images in any medium must be obtained in writing no less than eight (8) weeks before you need them. The form, Permission to Publish Digital Images, must be filled out and returned to the NMM. State fully the intended use of the material requested. Give complete information about your publication, including the title, name of author and publisher (plus complete addresses), print run, distribution, and number of languages in which it will be issued. Requests submitted with missing information may result in delays. 

Upon receipt of a request, and after its approval, the NMM will send an invoice for any fees due and a Licensing Letter of Agreement for the Use of Photographic Reproductions. This agreement must be signed by both the NMM and the user for permission to be granted. Signed forms should be returned to the NMM at least six (6) weeks prior to the date of publication or the date on which permission is needed. Payment in advance is required.

Publication permission for one-time, one language, world-wide distribution is included with payment of the initial fees. Fees for electronic, non-editorial, or multiple uses will be determined on an individual basis. Additional reproduction fees may be charged based on the specifics of your project. Each project is evaluated separately and reproduction fees will be charged accordingly.

The NMM reserves the right to refuse any requests and to impose such conditions as it may deem advisable in the best interest of the NMM.

The NMM grants publication permission only for digital photography obtained directly from the NMM. The NMM does not issue permission for publication of images taken from books, postcards, color prints, 35mm slides, digital photography, the Internet, or any other previously published materials.

For all approved photographic uses, the full credit line must read: National Music Museum, University of South Dakota, Vermillion, plus the photographer's name. The credit line must appear somewhere within the context of the visual representation. Whenever possible, it should be placed adjacent to the illustration. In instances where a detail of a work appears, an acknowledgment to that effect must appear in the caption.

One copy of any publication in which NMM digital images appear must be sent to the NMM for inclusion in the NMM's library and archives.

The NMM does not offer copyright research for archival images. The NMM does not currently hold copyright, trademark, or other IP property rights for most of the materials in the NMM Archives. Intellectual property rights, including copyright, personal rights, the right to publicity, and right to privacy, may need to be cleared before the NMM can make digital copies available. The user must provide the NMM with written permission from the owner of the rights before digital copies can be produced. The NMM does not assume any (rather, the researcher assumes all) legal responsibility for any infringement of literary, copyright, or publication rights belonging to the author or composer, heirs, or assigns and does not surrender its own rights to thereafter publish materials or grant others permission to publish it.

Copyright Notice: Text, images, and design © by The National Music Museum: America's Shrine to Music cannot be used commercially without written permission. For educational and non-commercial website use, each graphic or quotation should be credited: "© National Music Museum," with a link to the NMM website (http://www.nmmusd.org).

Fee Schedule

Consult the fee schedule below for the NMM's basic charges for the services it provides. Send mail or e-mail requests for specific fee assessments. The NMM reserves the right to determine whether or not its staff can accommodate any particular request.

Pre-payment is required for the services listed below. State and local sales tax (7.5%) must be paid by South Dakota residents on all items. Checks accepted only in U.S. dollars ($), drawn on a U.S. bank. Visa, MasterCard, and American Express are also accepted. Please indicate your account number, name, expiration date, and CV2 code for credit card orders.

Membership has its privileges! NMM members may receive reduced or waived fees for various services. Consider joining the NMM to receive these and many other benefits of membership.

Digital Image Reproduction

  • Individual image of one or more different instruments, $25.00 per image.
  • Multiple images of the same instrument: contact NMM.
  • Custom digital photography cost plus 20%.
  • Digital images will be delivered via Dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount on image orders.

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on either the Image Order Form or the Request for Permission to Publish Digital Images form, as appropriate. All requests processed in order of receipt.

Digital Image Use and Publication Fees

For-profit corporations, partnerships, private businesses, and individuals:

  • Publication in book, periodical, or sound-recording materials: $350 per image (contact NMM).
  • Electronic publications: $25.00 per image.

Not-for-profit corporations, government agencies, educational institutions, and affiliated scholars:

  • Publication in book or periodical: contact NMM.
  • Electronic publications: contact NMM.

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on the Request for Permission to Publish Digital Images form. All requests processed in order of receipt.

Interlibrary Loan

Books and periodicals from the NMM's specialized research library do not circulate. They can be examined at the NMM and are cataloged in the University of South Dakota's online catalog. Short excerpts from library materials may be photocopied or scanned (if they qualify as "Fair Use"), at the rates cited below, if a specific title, volume, year, and page reference is provided. The NMM reserves the right to restrict or deny the photocopying or scanning of rare and fragile materials, as well as any copyrighted material.

Microfilm

The NMM does not provide microfilm services.

Photocopying

  • $1.00 per exposure ($3.00 minimum for mail orders)
  • $5.00 per copy for sheet music
  • $35.00 per set for a band score and parts
  • All photocopies are made in an 8-1/2 x 11 format on plain copy paper. Contact NMM for quotes on other formats and/or other papers.
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form. All requests processed in order of receipt. In the interest of preservation, the NMM reserves the right to restrict or deny the photocopying or scanning of rare and fragile materials, as well as any copyrighted material.

Scanning

  • Scanning at 150ppi unless otherwise requested
  • Scans will be delivered via dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form. All requests processed in order of receipt. In the interest of preservation, the NMM reserves the right to restrict or deny the scanning of rare and fragile materials,as well as any copyrighted material.

Digitized Sound Recordings

  • Only a small portion of the NMM's collection of sound recordings have been digitized. Contact the NMM Archives for information about availability.
  • Consult the NMM's Gift Shop for commercially available recordings featuring musical instruments from the NMM's collections.
  • Digitized sound recording: $12.00 per recording
  • Digitized sound recordings will be delivered via dropbox unless other arrangements are made with the NMM
  • NMM Members receive a 10% discount

Note: Processing time varies from one to eight weeks, depending on availability of staff. All requests must be submitted in writing on Request for Copies of Archival Materials (Other than Photographs) Form. All requests processed in order of receipt.

Shipping

Shipping, handling (additional charges may apply for large shipments), and SD state sales tax:

  • State and local sales tax (7.5%) must be paid by South Dakota residents on all items.
  • Delivery by online dropbox: free
  • Domestic postage: $5.00
  • International postage: $10.00
  • Fax: $1.00 per page (domestic); $2.00 per page (international)
  • UPS (domestic): actual cost charged to your credit card
  • Federal Express (domestic or international): actual cost charged to your credit card